Available Employment Opportunities 


Office Manager

We are currently seeking qualified candidates for a full time office manager/bookkeeper who will be responsible for day-to-day administrative and financial functions of the firm, ensure organizational effectiveness by providing leadership and coordination with administrative staff, and work closely with management in developing and implementing administrative duties, policies and practices. 

JOB RESPONSIBILITIES 

  • Maintain accounts receivable and accounts payable 
  • Maintain work-in-process schedule
  • Job cost and reporting
  • Reconcile bank and credit card accounts
  • Create and analyze excel spreadsheets 
  • Prepare, maintain and file accounting documents and records
  • Prepare bank deposits, general ledger posting and statements 
  • Enter daily financial transactions
  • Prepare financial reports and collect, analyze and summarize account information and trends
  • Research, track and reconcile accounting discrepancies 
  • Provide outside CPA firm with support for annual tax return preparation 
  • Monitor and maintain office supply inventory and order/purchase new supplies as necessary 
  • Assist in advertising for various employment positions 
  • Maintain hard copy, electronic filing systems and databases 
  • Remain aware of current labor laws and procedures 
  • Monitor time entries and enter time cards as needed
  • Process bi-weekly payroll, health savings and 401k payments 
  • Setup jobs and tasks for new projects while remaining conscientious of related proposals and change orders as required
  • Prepare monthly billing edit statements for project manager review, process changes and complete invoice procedures for timely invoicing to clients 
  • Provide billing-related information to clients as requested in a professional and timely manner
  • Provide W-9, COI and other documentation for job setup 
  • Work closely with management in developing and implementing administrative duties policies and practices 
  • Other duties as assigned by management 

QUALIFICATIONS

  • 7+ years clerical and/or accounting experience, preferably in architectural, engineering or construction industry
  • Excellent written and verbal communication skills 
  • Well organized with strong analytical and technical expertise, must be a self-starter and have the ability to plan, coordinate, and apply these applications to the business
  • Proficiency in Quickbooks and Microsoft Office products necessary - additional experience working with Google Docs and Sheets is a plus 
  • Attention to detail with a high level of accuracy required 
  • Ability to adjust when needs and priorities shift 
  • Bachelor's Degree in accounting/business or equivalent job-related experience required 

This position offers competitive salary, medical and dental insurance, health savings and 401k benefits. 

To apply, send resume to astein@harrissmariga.com or submit resume below.